Student Handbook



Parent-Student Handbook 2015-2016

Jenny Hayes Principal

Sabra Green Assistant Principal

300 West Gold Street
Wilson, North Carolina 27893-3216

Main office: (252)-399-7925
Fax: (252)-399-7896



We Put the "STING" in Distinguished
Giving 100% Every Day, No Excuses


School Motto:
"100% Every Day, No Excuses"

School Colors:
Blue and gold

School Mascot:
Distinguished Hornet

PBIS Motto:

"We Put the 'Sting' in Distinguished Behavior"



A Message from the Principal

Welcome to Hearne Elementary School! The faculty, staff, and administration of Hearne are excited about the 2015-2016 school year. We are a high-tech, 21st century learning environment and are elated that you are along for the ride. This school year is sure to offer new challenges that will move us forward into a new dimension. With hard work and dedication, I can assure that you will be successful during your time here at Hearne. We are committed to ensuring that all Hearne students become productive members of society by being accountable to themselves, their family, their school and community. It is my goal for every child to leave Hearne ready for middle school with a long-term goal to graduate from high school and continue on to college. Every member of our staff is dedicated to helping our students achieve their academic goals.

The policies and procedures contained in this parent/student handbook will serve as a guide for you and your parents. You may notice some changes in the school and some of our policies. However, we know that change is good if made for the right reasons and if they are well-received. It is very important that you and your family members are committed to helping us have an excellent school year. Please read and follow the guidelines in this handbook to aid in our efforts to obtain a high standard of excellence.

Students, you are the most important people at Hearne Elementary School. We hope you will take advantage of the opportunities available here. Please don't hesitate to let me know what I can do make your time here more successful. I look forward to a wonderful school year! We are going to put the STING in distinguished.

Jenny Hayes



Hearne Elementary School will prepare each of our learners to climb to the highest peak of success in a safe, nurturing, and challenging learning environment. Hearne learners will become productive, responsible, and globally competitive citizens by being actively exposed to a curriculum that is delivered with up-to-date technology and innovative collaboration. Working with all advocates: faculty, parents, community, and learners; we will ensure that each learner is prepared for the 21st century.


Our mission is to improve academic achievement for all students and to ensure that all students graduate from high school prepared for college, careers, and life.


Core Beliefs

We believe all of our students are to be valued and appreciated for who they are.

We believe our students are entitled to and will receive a quality education.

We believe the learning and behavioral expectations must remain both high and attainable.

We believe it matters not where students live or what their experiences are...they shall be taught and will rise to high expectations.

We believe all people can learn best in a caring, inviting, respectful, and disciplined environment that ensures success.

We believe in teaching the whole child while working with families to achieve optimal success in the classroom and in the life.

We believe that Hearne Elementary is the place where children can freely grow, develop, and become socially mature.

We believe our students will Move Forward as high-performers ready to receive an education at the middle level if they will give 100% Every Day, No Excuses!


Expectations for Hearne Parents

We expect parents to be involved in their child's school life.

We expect parents to ensure children are reading something every day.

We expect parents to request parent-teacher conferences to discuss student progress.

We expect parents to communicate concerns openly and honestly with teachers and/or the administration.

We expect parents to provide an opportunity for teachers and/or administration to resolve their issues or concerns in a timely manner.

We expect parents to be a positive influence at school by modeling safe and orderly behavior.

We expect parents to adhere to Board Policies as well as school rules and procedures.

We expect parents to attend PTO meetings and have a voice in how we serve our children.

We expect parents to help us as we help them.

We expect parents to be an advocate for Hearne Elementary and for all our students.


Student General Information

Attendance- N.C. Compulsory Attendance Law
When students are absent from school, they are required by law to bring, within two days of their return, a written note signed by the parent or guardian stating the reason for the absence. If a note is not received, the absence will be marked as unexcused. In accordance with Board Policy, an accumulation of ten (10) unexcused absences will be reported to our Student Intervention Specialist, Tracy McAllister. If your child is absent more than three days, please contact us. The principal or designee may request verification of illness. As a reminder, doctor's appointments must be verified with a written doctor's note.

Attendance is also a part of the promotion standard in Wilson County Schools. All elementary students must attend at least 153 days in order to qualify for promotion to the next grade level.


Breakfast - "Breakfast in the Classroom"

The Breakfast in the Classroom initiative takes the traditional school breakfast approach and improves it with one key ingredient: the classroom. Breakfast is available to all students - free of charge - and will be served in the classroom from 7:45 - 7:55 a.m. each morning. . Students who arrive after 7:55 a.m. will not receive breakfast. Due to the "Breakfast in the Classroom" program, parents will not have the opportunity to eat breakfast with their child.



We WELCOME your support and input. In order to have a parent conference an appointment must be made. Please feel free to contact your child's teacher by phone, e-mail, or note if you would like to schedule a conference. You may also e-mail through the teacher's contact page on our school web page. All teachers and staff may be available during the day at their specified planning times and after school. Please note that appointments assure the avoidance of scheduling conflicts and allow us to accommodate you. With an appointment, your conference can be focused and directed by having appropriate paperwork, student work samples, or other items deemed necessary to have a successful parent-teacher discussion. School-wide parent-teacher conference dates will be scheduled throughout the school year. Those dates will be announced on our marquis, our website, Facebook, and the weekly phone announcements.


Enrollment - Child Custody or Order of Restraint

If you and your spouse are separated or divorced, and you have been granted custody of your child, please advise the school administration and provide a copy of the custody order. If either parent has a restraining order preventing one parent from coming in contact with the child, we must have a signed copy of that order on file. Without these copies on file, the school shall not withhold a child from either parent.
Store bought food items are permitted as homemade items are not permitted and cannot be brought into the school to be distributed.


Field Trips

Field trips are an integral part of the learning process and are a reinforcement of the academic program aligned to the North Carolina Standard Course of Study. Each grade level is encouraged to take field trips.

Students will not be excluded from a field trip based solely on behavior or ability to pay. However, students who are currently suspended from school will not be allowed to participate.
If tickets have been purchased prior to a student suspension, the tickets will NOT be made available to the parent or student.

Each student must turn in a signed permission slip prior to participating in a field trip. All monies
paid toward a field trip are non-refundable. In most cases, the money may be applied to other fees or activities. However, in cases in which tickets are purchased in advanced, the money may not be
applied to other areas.


Health Emergency Information/Medication

Parents should supply the school with information pertinent to emergencies with their child. This would include unusual health problems, physician or third party contact information and current phone numbers. Medication administered at school will require a signed medication form which will be kept in a confidential folder. These forms are available in the main office. Prescription medication must be in the original container with the student's name on the label. For safety of students and staff, please do not send medication to school with your child.

Homework -Board Policy 5510

The Board of Education believes that homework is an important part of the educational program. Homework assignments should be purposeful continuations or extensions of the instructional program and appropriate to the students' developmental levels. Homework should help students become responsible, self-directed learners, improve their academic achievement and provide reinforcement opportunities.
We would appreciate your assistance in making sure our students complete their homework so that they can have practice and reinforcement of new concepts learned.

Tardies and Checking Students Out Early

Students who arrive after 7:55 AM will be tardy to school. If tardy, parents must accompany their child into the building to sign in using the computer in the main office. Students will be given a tardy slip for entry into the classroom. Excessive unexcused tardies will be reported to the Student Intervention Specialist, Tracy McAllister for further action.

Students may leave before school ends, but it is strongly DISCOURAGED. An authorized parent or adult must sign for the release of a student during the school day. A teacher cannot release a child without consent and a child will not be released without the written authorization of a parent or legal guardian. The office personnel will call your child to the office to be dismissed to eliminate interruptions of instructional time. When a student is picked up early, it is considered a tardy and will affect participation in Renaissance celebrations.

Students will not be called to the office for early dismissal after 2:30 pm without prior written consent. After this time, parents will need to wait until regular dismissal.


Positive Behavior Intervention Support (PBIS)

Hearne Elementary is a PBIS School (Positive Behavior Intervention Support). The goal of this school-wide program is to define, teach, and support appropriate behaviors by establishing positive behavior expectations. Students have an opportunity to earn incentives for positive behaviors. DAILY Class Dojo sheets are sent home informing you of your child's behavior. (refer to How Was My Day sheet at the back of the handbook). In addition you can be alerted, by text message or email, on how your child is behaving. Please complete and return to your child's teacher the Our class is using ClassDojo! form at the back of the handbook.


School Operating Hours

Students and parents should be aware that official school hours are from 7:30 AM -3:15 PM unless otherwise notified. Students will be supervised during these hours. All other times, the school campus will need to be secured and parents will need to assume responsibility for their children.



Students will not be allowed to change their means of transportation unless the school receives written permission. A note should include: date, student's name, change (car rider, walker), address of destination, and parent's signature and contact number. Phone messages for transportation changes will not be accepted in order to maintain the safety and security of all students.


Car Riders and Walkers

Car riders are to be dropped off and picked up in the front of the school on Gold Street. Parents are asked to remain in their vehicles in either of the two car lanes. It is not permissible for parents to walk up to the building or the car line and retrieve children. This presents an undue danger to students and staff as we need to be able to match children to parents and their vehicles. Safety is a concern when considering adults walking up and taking children. Dismissal for car riders is 3:00 pm.
Walkers will enter the building in the front of the school and will be dismissed at the front of the school near the fence at the driveway exit. They will be dismissed at 3:00 pm along with bus and van riders.


Buses and Daycare Vans

Bus riders and daycare van riders will be dropped off and picked up in the back of the building on Woodard Street. If you are new to Hearne Elementary and need for your child to ride the bus, you are to complete a bus assignment form in the main office. Once you have completed this form, it will be faxed to the Bus Garage for approval. Turn around time for approval is 1 day. Please include your phone number on the form as you will be contacted once the form has been approved.
Bus transportation is provided for all students who live more than 1 ½ miles from school and for those students who must cross railroad tracks in order to get to school. Parents will be requested to inform the school about how their child will be transported to and from school. Students may only ride the bus to which they are assigned. Permission to ride a bus other than the one to which the student is assigned may be obtained by completing and submitting a Requesting for Special Transportation form. Turn around time is a minimum of 1 day. These forms may be requested in the main office.

Bike Riders

Bikes should be parked in the bicycle rack located in the front of the building. All bikes should have a lock to prevent theft. Please label your bike with identifying markings. If your bike is missing, report all information to the office. Please follow all bicycle helmet safety laws.



Parents and visitors are welcomed and encouraged to visit the school. All visitors must report to the office through the front door and obtain a visitor's pass. In addition, please contact your child's teacher at least 24 hours prior to visiting to ensure the protection of the instructional time. A classroom visit is not a time for parent conferences. Parents and other visitors are asked to dress in accordance to the school dress code policy. It is not permissible for small children to sit in classes with parents at any time during instruction. Also, please make it a point to turn off your cellular phones during classroom visits.


Volunteers - Board Policy 5422 Standards for School Volunteers

We strongly encourage parents and members of the community to come in and volunteer. Anyone wishing to volunteer may pick up a volunteer packet from the front office. In order to maintain the safety and security of our students, no one will be allowed to volunteer unless they have completed the Volunteer Registration packet and been approved by administration. All volunteers are required to adhere to the staff dress and appearance policy which will be included in the packet.

Wednesday Folders

Each Wednesday students will bring home their blue folder with information from school. Please look for and check the contents before sending it back to school. Some information will be for you to keep. You may also send notes back to the teacher.

Student Support Services

School Guidance and Counseling - Ms. Atkins-Lane provides a comprehensive school counseling and guidance program. Students receive modeled classroom guidance lessons, individual and small group counseling and help through daily issues and challenges. Parents may also schedule appointments to meet with the counselor should there be a particular concern.

Student Intervention Specialist - Ms. McAllister serves Hearne in a number of ways. She connects parents with outside community agencies for assistance, conducts home visitations, facilitates group counseling with students, and conducts parent educational training here at school.

School Nurse - Ms. Phillips serves our school each Thursday. She does special medication plans, vision screenings, and referrals.

School Social Worker - Ms. Morton serves as our school social worker. She helps maintain high percentages of student attendance and works with students and families to ensure getting to school is not an issue. She also serves as a liaison between the school, the court, and the parents.

School Psychologist - Wilson County Schools has several school psychologists who serve the entire school district. They are responsible for all psychological testing to determine if any students have learning deficiencies and to what degree. All students must go through the Student Support Team process prior to administering any psychological testing.


Student Discipline Expectations

Bus Expectations
School bus rules are for the safety of students. Riding a school bus is a privilege, not a right. Students are expected to follow ALL bus safety rules. The driver is authorized by the Superintendent to supervise students riding the bus to and from school.


Keep head, arms, and hands inside the bus.
Keep the aisles clear of objects.
Use handrails when entering and leaving the bus.
Show respect to other riders and driver.


1st offense: Warning & parent contact
2nd offense: 3 days suspended from the bus
3rd offense: 5 days suspended from the bus
4th offense: 7 days suspended from the bus
5th offense: 10 days suspended and possible suspension for the year.

Fighting is an automatic suspension from the bus and/or school.

Classroom Expectations
Hearne Elemenatry is a PBIS (Positive Behavior Intervention Support) school and students will be taught and will practice the expectations for our school in all areas of the building.
Our PBIS Motto is "We Put the STING in Distinguished Behavior" by:
1. Showing Respect for yourself and others
2. Taking Responsibility
3. Integrity and Honor
4. No Excuses, Giving 100%
5. Good Choices


The Board of Education recognizes that the possession of wireless communication devices is a matter of convenience and safety for students and parents, but the use of these devices can also be a disruption of the instructional process. Through this policy, the Board of Education provides students the privilege of possession of wireless communication devices on school property, subject to the following provisions.

No student shall use, display, transmit, or have in the "on" position on school property any wireless communication device, including but not limited to, cellular telephones, paging devices, two-way radios, or any similar device until after the conclusion of the instructional day. Exclusions to this policy include devices such as handheld computers issued by the school.
The device must be in the off position and stored out of sight during the instructional day. Students should keep the device secured in their vehicle, locker, book bag or other location approved by the principal. The school will not be responsible for wireless communication devices that are lost or stolen.

6403.3 The consequences for possessing a wireless communication device in violation of this policy will be:

First offense: A warning will be issued to the student. The wireless communication device will be confiscated by school personnel and returned to the student at the end of the day.

Second offense: The wireless communication device will be confiscated and held until a parent conference is conducted. The student will be assigned disciplinary consequences pursuant to Policy 6400, Student Conduct and Discipline.

Third offense: The wireless communication device will be confiscated and held until the end of the school year. The student will be assigned disciplinary consequences pursuant to Policy 6400, Student Conduct and Discipline.

Fourth and subsequent offenses: The wireless communication device will be confiscated and held until the end of the school year. The student will be assigned disciplinary consequences pursuant to Policy 6400, Student Conduct and Discipline.


Legal References: G.S. 115C-391 and G.S. 115C-36
Adopted: December 11, 2006
Revised: July 27, 2009